Careers

Title: Work Center Coordinator

Department: Facilities Management

Duration: Indefinite

Employment Status: Full Time (40 hours/week)

Job Summary

Under the direction of the Work Center Manager, the Work Center Coordinator performs administrative and technical duties in support of the Work Center. Administrative duties include entering work orders into the Computer Maintenance Management System (CMMS), setting appointments with customers, and scheduling service calls. Greets, assists and directs visitors at the front counter and on the telephone. Dispatches facilities personnel based on work request priority.

This position is represented for purposes of collective bargaining by SEIU.

Job Duties

• 60% - Provides service and support to customers, contractors and peers in person and over the phone. Serves as first level liaison between College stakeholders and Facilities personnel. Receives incoming and forwards incoming calls. Greets and assists students, faculty, staff and visitors at the front counter. Issues ID badges and parking passes to contractors, and issues contractor packets. Issues keys and maintains records for keys assigned. Receives all emergency and trouble calls and determines who should respond. Receives and responds to messages via radio system and distributes to appropriate persons. Ensures customer needs are professionally prioritized, assigned and followed up. Assists the Work Center function. Enters and updates work requests into the college Computerized Maintenance Management System (CMMS). - (Essential)
• 40% - Runs materials and supplies errands. Drives various college vehicles. Maintains office supplies and breakroom supplies and replenishes as needed. Completes and tracks office paperwork. - (Essential)

Minimum Qualifications

• High School diploma or GED.
• One year of experience in a customer service environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies. Demonstrated commitment to justice, equity, inclusion & diversity.
• Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.

Preferred Qualifications

• Experience in higher education and/or facilities operations.
• Bilingual - English and Spanish.

EXPECTED HIRING RANGE:  $21.00/hr - $23.00/hr

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.  We also offer a generous compensation and benefits package.