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Purchasing & Inventory Control Manager

Apply now Job no: 494374
Work type: Regular
Location: Los Angeles
Categories: Salaried

Title: Purchasing/Inventory Control Manager

Department: Facilities Management

Duration: Indefinite


Job Summary

The Purchasing & Inventory Control Manager administers, manages and controls the Facilities Management inventory control system, central shipping and receiving. Responsibilities include receiving stock items, entering data into the computerized maintenance management system (CMMS), maintaining inventory minimum and maximum levels and reorder points. Procures supplies, materials, equipment, vehicles, tools and rental items for Facilities Management. Ensures best possible prices and delivery on time and provides technical guidance to the Facilities Management Department procurement function. Assist other departments in procurement purchasing.


Job Duties

  • 50% - Performs purchasing for all Facilities materials, supplies and tools. Initiates purchase orders thru Mainsaver Computer System for all materials, stock or non-stock. Purchases annually stock and non-stock supplies and materials, equipment, vehicles, which is in excess of $850,000 annually in a cost-effective manner. - (Essential)
  • 15% - Enters data into CMMS (Mainsaver) Inventory Module. Enters Oxy stock number, amount issued, employee identification number and work order number on IDC. Reviews transactions for accuracy, errors and significant trends, recommend solutions to problems; runs issue reports and order point list for new order quantity. Processing is daily and timely to aid invoice processing. Responsible for maintaining the Parts Master that it is up to date and accurate. New stock items are set up in Parts Master before purchasing. - (Essential)
  • 10% - Runs daily reports to sufficiently maintain sufficient levels of stockroom inventory. Assures that all parts are marked clearly and in their right location as stated in computer. Researches usage and recommends new stock items, receiving concurrence from Assistant Director of Operations. Sets minimum and maximum stock levels. Sets order point. - (Essential)
  • 10% - Conducts and is responsible for weekly cycle counting by stockroom staff and annual inventory reconciliation reports required by College auditors. Reconciliation of our inventory use vs College general ledger with our charge back system. - (Essential)
  • 5% - Organizes stockroom physical inventory of 7,000 individual items. Check variances between on-hand versus actual quantities. Final report given to Business Office for College audit. Analyze spending trends by shops, commodity groups, and vendor’s recommends changes to Assistant Director Resources. Coordinates and reconciles discrepancies resulting from product rejection and returns. - (Essential)
  • 5% - Purchases all Facilities Management equipment and vehicles approved in the MR&R Program. Provides assistance to all College offices for purchasing their approved equipment and vehicle line items. Validates and submits payroll for stockroom Supervisor. Writes annual evaluation - (Essential)
  • 5% - Supervises Storeroom supervision, and staff as necessary. Conducts annual performance appraisals and ensures regulatory compliance of Storeroom personnel. - (Essential)

Minimum Qualifications

  • Bachelor’s degree in business management, business administration, supply chain and operations management, finance, or combination of education and experience equivalency.
  • Minimum five years of experience in a purchasing, procurement, or inventory control function.
  • Demonstrated experience as a Buyer.
  • Demonstrated experience using computerized inventory systems. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, etc.
  • Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product.
  • Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
  • Demonstrated commitment to justice, equity, inclusion & diversity.
  • Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities. Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner. Ability to self-motivate and work independently.
  • Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.
  • Ability to analyze, synthesize and organize data, and present findings in a comprehensible manner for different audiences.
  • Knowledge of contemporary leadership and management methods to ensure employee success and achievement, and demonstration of related and applicable skills as evidenced by the ability to effectively direct, assess and evaluate performance of direct reports.
  • Ability to effectively design, define, describe and document job functions, responsibilities, tasks, and required qualifications associated with supervised positions, and the demonstrated skills in assessing candidates’ experience, knowledge, skills and abilities when hiring for vacant positions, ensuring the best choice of candidate.
  • Ability to provide employee development, training and opportunities for direct reports to demonstrate performance achievement and success; recognizing performance of both above standards and needs improvement and respond accordingly.
  • Skilled at communicating feedback verbally, in writing and electronically; and documenting performance via introductory and annual performance appraisals.
  • Skilled in developing and determining corrective employment/performance/behavioral strategies, as needed. Demonstrated ability to design and execute performance improvement plans, conducting disciplinary action and/or determining the appropriateness of employment continuation.

Preferred Qualifications

Served in a purchasing/inventory control function in facilities management operation. Work experience in higher education institution.


EXPECTED HIRING RANGE:  $66,560 - $69,000/yr

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.  We also offer a generous compensation and benefits package.

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