Title: Bursar
Department: Vice President for Finance & Planning
Duration: Indefinite
Job Summary
Reporting to the Controller, the Bursar is responsible for the management of all Student Accounts Office functions including but not limited to billing, payment plan maintenance, third-party billing, student account refunds, financial aid disbursement, payments on student accounts, 1098-T reporting. Monitors compliance with federal and state laws as well as institutional regulations relating to student loans.
Job Duties
- 40% - Manages accurate and timely billing of all student charges and the accurate collection and posting of all student payments. Works with Financial Aid to review and update loan programs and procedures; monitor receivables and contact overdue accounts; make recommendations regarding withdrawals for financial reasons; accurately calculate charges and refunds; oversee delinquent account collections ensure all processes are in accordance with laws and regulations. - (Essential)
- 30% - Serves as the customer service contact for students, parents/authorized individuals, and third parties for all billing, payment, and collections matters. Arranges payment plans. Monitors outstanding amounts. - (Essential)
- 15% - Ensure student accounting records are reconciled and maintained in accordance with office guidelines, generally accepted accounting principles, and College policies. Prepare necessary reports, schedules, account reconciliations, and notes required for fiscal year-end financial statements. Prepare analysis of outstanding balances, reconciliation of charges to student accounts, and propose journal entries when appropriate. Ensures compliance with the requirements of Federal Perkins Student Loan program. - (Essential)
- 15% - Maintains, upholds, and updates institutional policies and procedures pertaining to student accounts to keep best standard practices and compliance, institutional documentation, website, and handbooks. Implements and oversees the Clearance event each semester. Supervise the Vendor Maintenance Specialist. - (Essential)
Minimum Qualifications
Bachelor’s degree Accounting, Finance, Business Administration, or other closely related field. Five to seven years of progressively responsible student loan/accounting experience. Proficiency in detailed accounting transactions, processing, and systems. Thorough knowledge of federal student loan programs, and strong understanding of accounting practices. Computer proficiency in Word, Excel, and accounting programs required. Ability to analyze, synthesize and organize data, and present findings in a comprehensible manner for different audiences. Must be able to interface efficiently and effectively with all campus employees, students, and parents. A demonstrated commitment to superior customer service. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications. Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product. Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies. Demonstrated commitment to justice, equity, inclusion & diversity. Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities. Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner. Ability to self-motivate and work independently. Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups. Knowledge of contemporary leadership and management methods to ensure employee success and achievement, and demonstration of related and applicable skills as evidenced by the ability to effectively direct, assess and evaluate performance of direct reports. Ability to effectively design, define, describe and document job functions, responsibilities, tasks, and required qualifications associated with supervised positions, and the demonstrated skills in assessing candidates’ experience, knowledge, skills and abilities when hiring for vacant positions, ensuring the best choice of candidate. Ability to provide employee development, training and opportunities for direct reports to demonstrate performance achievement and success; recognizing performance of both above standards and needs improvement and respond accordingly. Skilled at communicating feedback verbally, in writing and electronically; and documenting performance via introductory and annual performance appraisals. Skilled in developing and determining corrective employment/performance/behavioral strategies, as needed. Demonstrated ability to design and execute performance improvement plans, conducting disciplinary action and/or determining the appropriateness of employment continuation.
Preferred Qualifications
Experience in higher education, student administration, third party payment processors, finance and data warehouse systems. Knowledge/Use of Banner ERP.
EXPECTED HIRING RANGE: $82,000 - $94,000/yr
If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.
#LI-CR1
