Careers

Title: Programs & Operations Coordinator

Department: Dean of Faculty's Office

Duration: Indefinite

Job Summary

The Programs and Operations Coordinator at the Hameetman Career Center of Occidental College is a multifaceted role essential to the heart of student career development services. The position primarily focuses on the seamless execution of career-related programming and the day-to-day operational management of the center. The coordinator also supports marketing efforts to engage the college community and enhance the center's outreach. A successful candidate will bridge administrative functions with creative marketing strategies, fostering a dynamic environment for career exploration and professional growth. This role demands a high level of organization, initiative, and the ability to manage diverse tasks while maintaining strong relationships with students, staff, and external partners.

Job Duties

• 40% - Program Support & Execution: Coordination and support of career education programs and advising services. - (Essential)
• 25% - Operational Management: Overseeing daily operations, developing policies, and maintaining facilities. - (Essential)
• 20% - Marketing & Communication: Developing marketing strategies and materials to engage the college community. - (Essential)
• 10% - Staff Supervision & Training: Hiring, training, and supervising student employees. - (Essential)
• 5% - Budget Management: Assist with overseeing and managing the operational budget for the HCC. - (Essential)

Minimum Qualifications

• Bachelor’s degree in business, communications, marketing, counseling or other related field.
• Minimum of one year of experience in marketing, operations coordination, event planning, or related activities. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications.
• Program Management Knowledge: Understanding of program coordination and development procedures. This involves planning and coordinating activities, ensuring policy implementation, and supporting program growth.
• Budgeting and Financial Skills: Knowledge of budgeting, bookkeeping, and financial reporting to initiate and track expenditures and transactions effectively.
• Technology Proficiency: Being tech-savvy and proficient in MS Office is important, as the role involves managing databases and using various software for operations and presentations.
• Communication Skills: Strong verbal and written communication skills for managing communications through media relations, social media, and for building positive relations with internal and external parties.
• Organizational Abilities: Excellent time-management and organizational skills to coordinate the smooth running of programs and to keep updated records and reports.
• Detail Orientation: A keen attention to detail to ensure accurate preparation of paperwork, ordering materials, and maintaining efficient and error-free operations.
• Flexibility and Problem-Solving: The ability to be flexible and solve problems quickly to adapt to changes and overcoming any challenges that may arise.
• Team Collaboration: Ability to work with diverse and multi-disciplinary teams, students, alumni, and stakeholders.

Preferred Qualifications

• Experience in managing student workers.
• Familiarity with career services recruiting software (e.g., Handshake).
• Knowledge of graphic design tools (e.g., Adobe, CanvaPro).
• Experience in using social media for targeted marketing.

EXPECTED HIRING RANGE:  $51,000 - $53,500/yr

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.  We also offer a generous compensation and benefits package.